Dawn Devore. City Clerk/Administrator
A special called meeting of the City Council of Edmonton, Kentucky was held on the 12th day of August 2020, at 3:00 PM CST via Teleconference due to the COVID 19 and Kentucky Governor Beshear’s recommendation to social distance.
The Honorable Doug Smith presided and the following duly qualified council members were present and voting:
COUNCIL MEMBERS PRESENT: Curt Estes, Faye Word, Austin Bragg, Cathy Nunn, and Wayne Wilson. ABSENT: Teresa Hamlett
OTHERS PRESENT: City Clerk/Administrator, Dawn Devore; Asst. City Clerk, Alley Bragg; Public Works Superintendent, Moe Hensley; City Attorney, Sharon Howard; and Monarch Engineering, Lee Mudd Jr.
Mayor Smith called the meeting to order and stated that due to COVID 19 this meeting is being handled to comply with the regulations set by the Governor for social distancing. He thanked the Council for participating by conference call to take care of conducting the City’s business and reminded them that the meeting was considered a Special Called meeting and only the items on the Agenda could be discussed.
- Mayor Smith then asked City Clerk Dawn Devore to call roll to ensure all Council members were present via teleconference. Mrs. Devore called roll.
- Mayor Smith declared a quorum present and the meeting came to order.
- The minutes from the July 13, 2020, Special Meeting were approved as presented. Councilmember Faye Word made a motion to accept the minutes. Wayne Wilson seconded the motion. The motion passed without dissent.
- Councilmember Curt Estes made a motion to have the First Reading – 2021 Motor Vehicle and Watercraft Property Tax Rate Ordinance #2020-2021-02. Faye Word seconded the motion. The motion passed without dissent.
- One bid was received for the Dunham Lake Dam repair from Herrick Co., Inc. in the amount of $39,500.00. Councilmember Cathy Nunn made a motion to accept the bid. Curt Estes seconded the motion. The motion passed without dissent.
- Monarch Engineering submitted the bid results and recommendations for the Edmonton Water Improvement Project. The work was separated into three individual construction contracts.
Contract #1 – Water Line and Pump Station Improvements
Stotts Construction Co., Inc. $2,418,605.00
Norris Brothers Excavating $2,484,510.00
Akins Excavating Co., Inc. $2,910,042.00
Councilmember Austin Bragg made a motion to accept the recommendation from Monarch Engineering for the low bidder of Stotts Construction Co. Inc. from Columbia, Kentucky in the amount of $2,418,605.00. Wayne Wilson seconded the motion. The motion passed without dissent.
Contract #2 – Summer Shade Water Storage Tank Replacement
Caldwell Tanks $1,023,500.00
Phoenix Fabricators & Erectors, LLC $1,120,135.00
Councilmember Curt Estes made a motion to accept the recommendation from Monarch Engineering for the low bidder of Caldwell Tanks from Louisville, Kentucky in the amount of $1,023,500.00. Cathy Nunn seconded the motion. The motion passed without dissent.
Contract #3 – Water Storage Tank Rehabilitations
Currens Const. Services, LLC $715,500.00 Alt 1 $41,070.00 Alt 2 $70,200.00
G & L Tank Sandblasting, LLC $726,350.00 Alt 1 $61,800.00 Alt 2 $85,750.00
Huffman Tank & Tower, Inc. $906,000.00 Alt 1 $60,000.00 Alt 2 $104,000.00
Mr. Lee Mudd from Monarch Engineering explained the alternate bids associated with Contract #3 are relative to additional work that is being considered for the Hickory Ridge Water Storage Tank. The overall condition of the existing interior and exterior coating systems is fair overall, but there are various spot failures which must be addressed to limit corrosion going forward. Therefore, the base bid included only minimal spot repairs as required to address existing areas of corrosion. Councilmember Curt Estes made a motion to accept the recommendation from Monarch Engineering for the low bidder of Currens Construction Services and to include Alternate #2. Faye Word seconded the motion. The motion passed without dissent.
- City Clerk Dawn Devore told Council Sumitomo had contacted the City about a donation to the City to install a 100’ American flag pole. She stated she was in contact with the Kentucky Transportation Cabinet and Sumitomo working on the details of the project.
- Mayor Smith stated with those being the only items on the agenda a motion to adjourn was needed. Councilmember Wayne Wilson made a motion to adjourn. Curt Estes seconded the motion. The motion passed without dissent.
- Mayor Smith declared the meeting so adjourned.